You font make any communities and clear the database of cached content thats no longer needed after reasonable amount of time (as its hosted on the other instances the data came from) eg: PGPASSWORD=password psql --dbname=database --username=username --command=“DELETE FROM activity WHERE published < NOW() - INTERVAL ‘7 days’;”
Does stop top month or top year since you dont have data going that far back. Obviously if you keep it then you need more disk space, memory and so on and so on.
Either a local SMTP server (less used) or an external service (more common). The SMTP is configurable but I believe most used option is ssl smtp over port 587.